Education Program Coordinator-Event Specialist 25 hours/week (afternoon/evenings and some weekends) Pay range: $19 - $24/hour (Please follow this link to EdJoin to submit your application for this position) JOB PURPOSE: DUTIES AND RESPONSIBILITIES: - Oversees seasonal youth-led after-school committees who plan, manage
and produce large seasonal events. This includes but is not limited to
mentoring youth, coaching youth leadership development, and helping
to guide youth-led event management for six after-school committees
(School Supply Drive & Distribution, Kids Zone, Fall Festival, Winter Boutique,
and Empty Bowls) through project development, marketing, financial
planning, implementation, and evaluation. - Recruits volunteers, including adult mentors and youth leaders, to help
plan and implement seasonal events. - Collaborates with community and agency partners through event
planning, management and production of seasonal events. - Oversees finances for assigned after-school committees and other
events/projects as needed. - Oversees in-kind report/spreadsheet for youth-led projects, working with
staff as needed to update on a monthly basis. - Facilitates the successful implementation of the program model for
committees and projects to reach expected outcomes while
documenting benchmarks throughout the program year. - Acts as an adult mentor for the Youth Board annual Spring fundraiser. - Assists with program development for the Education Program including,
but not not limited to, the leadership development component. - Assists with Hands4Hope on-campus clubs and other after-school
committees as needed. - Assists with the organization and facilitation of youth leadership workshops
and camps, as well as with parent information meetings. - Assists with the organization and implementation of the annual Youth
Recognition Event. - Assists with the preparation of written materials (e.g., correspondence,
brochures, newsletters, forms, Board meeting documents, visual materials,
grants, etc.) for the purpose of conveying and collecting information. - Develops mutual trust and builds a courteous, respectful and
compassionate team environment with the program director, education
program team and other staff members, volunteers, and community
leaders. - Responds to inquiries regarding designated Hands4Hope After-School
Committees and Community Engagement Events from youth, parents,
and agencies. - Participates in and attends meetings as required (e.g. weekly staff and
Education Program Team Meetings, as well as Youth Board and Board
Meetings as needed). - Understands and applies a working knowledge of the daily operations of
Hands4Hope management and leadership. - Maintains confidentiality of all matters involving Hands4Hope personnel,
youth participants, adult volunteers, finances, clients, and research
matters. - Performs other duties as assigned and assists other personnel as may be required for the purpose of supporting them in the completion of their work activities. Qualifications and job requirements: REQUIRED SKILLS: Education: - Experience: Two to three years of experience working with youth,
especially middle and high school aged, preferably working with a
non-profit organization (may include working as an employee or a
volunteer). - Experience: Two to three years of experience in event planning,
management and production. - Education: High School Diploma required; an Associate of Arts degree
preferred; education at a level to demonstrate the ability to perform the
duties and responsibilities as described. - Ability to interface well within all facets of Hands4Hope and represent
Hands4Hope in a highly professional manner. - Must demonstrate proficient skills in Google Suite and Microsoft Office
Suite, including Word, Excel, and have a working knowledge of
PowerPoint. - Working knowledge of Gmail, Google forms, and Constant Contact is
beneficial. - Must have the ability to work with basic mathematical concepts as required for fundraising support and budget management. Knowledge and Abilities: Must have: - Strong time management and organizational skills - Ability to plan and implement large scale events while mentoring youth - A willingness to be cross-trained in other aspects of the organization - A personality that enjoys working with others, especially youth - A flexible and adaptable attitude including ability to work flexible and
varied hours - The ability to follow instructions, respond to management direction and
solicit feedback to improve performance - Excellent attention to detail Must be willing to be trained as a: - A mandated reporter - A LGBTQ+ Ally Ability to sit for prolonged periods of time; work independently, and understand and carry out oral and written instructions. Significant physical abilities include reaching/ handling/fingering, talking/hearing conversations, ability to lift and carry up to 25 pounds, near visual acuity/visual accommodation. This person must have the ability to travel as required to work on campus and with staff, volunteers and partner agencies. Licenses, Certifications, Bonding, and/or Testing Required: Must possess a valid California Driver’s License and evidence of insurability (provide copy of clean DMV printout), TB test clearance, and Criminal Justice Fingerprint Clearance. Bilingual in Spanish & English is beneficial. Job Type : Part-time Experience Level : Not ApplicableEducation Program Coordinator - Event Specialist
Under the general direction of the Program Director performs complex and varied coordinating, administrative, and mentoring duties and provides support to the overall Education Program. The Education Program Coordinator will provide technical, basic budgeting, project management and clerical support to after-school event committees, act as a first point of contact for youth participants and community agencies, with a primary focus on youth in the 6th-12th grades. The Education Program Coordinator will be a strong supporter of the organization’s mission, collaborate with schools and other non-profit agencies for the benefit of the community and be responsible for completing diverse administrative tasks.
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